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Cleaning Service Bid Information

Habersham EMC will be accepting bids for cleaning services at their Clarkesville campus and Cleveland office. Information about requirements, eligibility, bidding and notification is below.

 

Insurance requirements:

  • A minimum of $1,000,000 liability insurance
  • Worker's Compensation insurance

 

Additional Information: 

  • Cleaning service is required to provide background checks on all employees cleaning HEMC offices
  • Cleaning service is responsible for purchasing janitorial supplies
  • Cleveland office is to be cleaned completely once per month
  • Duties listed below apply to the Clarkesville campus: Administration Building, Engineering & Operations Building, Truck Maintenance Facility
  • Cleaning may begin after 4 p.m. weekdays in the Engineering and Operations Building and the Truck Maintenance Facility
  • During storm restoration when the facility has heavy usage, additional cleaning may be required. Examples include, but are not limited to:
    • emptying trash
    • cleaning restrooms
    • sweeping and mopping hallways

 

Duties:

  • Vacuum, sweep and mop all hallways and common areas daily
  • Clean all restrooms daily: 
    • mop
    • clean toilets and urinals
    • refill all paper products
    • ensure soap dispensers have soap
  • Remove all trash daily
  • Clean breakroom and kitchens daily:
    • mop
    • clean counter tops
    • clean microwave
    • clean toaster oven
    • refill paper products
    • ensure soap dispensers have soap
  • Dust weekly
  • Clean windows at all entrances and drive through weekly
  • Clean showers and locker rooms weekly
  • Clean refrigerators in Administration building Kitchen after 5 p.m. every Friday
    • Discard out of date items
    • Discard left over food and containers
    • Clean shelves and doors
  • Clean all other refrigerators monthly
  • Clean HVAC ceiling vents quarterly
  • Buff and wax all VCT tile with high gloss wax quarterly
  • Strip and wax all VCT tile annually
  • Strip and wax all ceramic tile in Administration building annually
  • Clean all windows inside and out annually (including light fixtures in atrium and front stairs)
  • Clean all carpet annually

 

Eligibility:

Interested Cleaning Services must attend a site pre-inspection at 9 a.m., Tuesday, November 21, 2017 in order to be eligible to bid.

 

Bidding Instructions:

Sealed bids must be delivered to the HEMC receptionist by 5 p.m., Dec. 4, 2017.

 

Notification:

The winning bid will be announced on the HEMC website on December 11, 2017.

 

Contract Cancellation: 

HEMC reserves the right to terminate the contract of the Cleaning Service in the event services are not provided according to contract specifications.

 

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